Social – BSCW | Groupware for efficient teamwork and document management

Why BSCW?

Project management, tasks and cost estimation
Messages in chat & audio-video conferences
Share and edit documents together
AI-supported work with our bots
Shared calendars, scheduling
Comprehensive role and rights management
Search documents, perform complex searches
Digital flow folders
Wikis – structuring data in knowledge databases
High level of security due to location in Germany

All of your projects in one location

Replace the wealth of e-mails, planning spreadsheets and whiteboards with a simple collaborative workspace for everyone.

BSCW has been utilized in all industries, teams and a wide range of environments for more than 20 years, from research organizations and startups to large companies, from corporate administration and clinical studies to emergency management.

What does BSCW Social offer?

Modern web app optimized for desktop stations and mobile devices
Real-time communication: exchange messages and share documents
Create and join audio and video conferences
Collaboratively edit Microsoft Office or Collabora Office documents
Efficient project management thanks to modern task administration, including time planning, also as a ticket system
Quick search feature for locating frequently-used content
Shared map services and locations: address and location display
Customization and branding: select from several predefined designs or customize BSCW to your company’s corporate identity
Synchronize all meetings and appointments with Outlook, Thunderbird and Mac calendars via CalDAV
High degree of security: install your own in-house server or take advantage of our hosting services located in Germany
Barrier-free access thanks to user interface according to BITV 2.0

BSCW Social also offers several proven features of BSCW Classic:

Meeting coordination
Surveys/polls (in extremely simple versions)
Wikis for gathering and collecting knowledge
Branding of individual work areas using banners
Document releases (workflows) and digital circulation folders
Group calendars
Individual folder activation for incoming e-mails
Limited-time access to documents for external persons
Event history, monitoring, revision tracking
Full-text searches across all documents
User and user group administration
Roles and rights management
Public areas
Integrated HTML editor
WebDAV
LDAP
OCR
DSGVO compliant

Why BSCW?

Project management, tasks and cost estimation
Messages in chat & audio-video conferences
Share and edit documents together
AI-supported work with our bots
Shared calendars, scheduling
Comprehensive role and rights management
Search documents, perform complex searches
Digital flow folders
Wikis – structuring data in knowledge databases
High level of security due to location in Germany

All of your projects in one location

Replace the wealth of e-mails, planning spreadsheets and whiteboards with a simple collaborative workspace for everyone.

BSCW has been utilized in all industries, teams and a wide range of environments for more than 20 years, from research organizations and startups to large companies, from corporate administration and clinical studies to emergency management.

What does BSCW Social offer?

Modern web app optimized for desktop stations and mobile devices
Real-time communication: exchange messages and share documents
Create and join audio and video conferences
Collaboratively edit Microsoft Office or Collabora Office documents
Efficient project management thanks to modern task administration, including time planning, also as a ticket system
Quick search feature for locating frequently-used content
Shared map services and locations: address and location display
Customization and branding: select from several predefined designs or customize BSCW to your company’s corporate identity
Synchronize all meetings and appointments with Outlook, Thunderbird and Mac calendars via CalDAV
High degree of security: install your own in-house server or take advantage of our hosting services located in Germany
Barrier-free access thanks to user interface according to BITV 2.0

BSCW Social also offers several proven features of BSCW Classic:

Meeting coordination
Surveys/polls (in extremely simple versions)
Wikis for gathering and collecting knowledge
Branding of individual work areas using banners
Document releases (workflows) and digital circulation folders
Group calendars
Individual folder activation for incoming e-mails
Limited-time access to documents for external persons
Event history, monitoring, revision tracking
Full-text searches across all documents
User and user group administration
Roles and rights management
Public areas
Integrated HTML editor
WebDAV
LDAP
OCR
DSGVO compliant

Task management

With BSCW Social, tasks can be created and shared for each workspace. Tasks in BSCW scale seamlessly from simple todo lists to the planning and execution of extensive projects.

Create tasks, invite colleagues to participate and add any other content. Each task may contain new subtasks, documents or chats. If desired, tasks can be provided with appointments or deadlines, which are automatically added to your calendar as appointments.

Time estimation

Each task also provides scheduling tools. Completing or editing a task automatically updates project progress. Estimate the duration of the work and keep an eye on your personal open tasks including the remaining time.

In the progress overview, you can always see the number of completed, assigned and open tasks.

Time recording and statistics

Users can individually decide whether BSCW should also automatically record working and online time. In doing so, unplanned interruptions of tasks are also recorded by BSCW.

The data is solely in the hands of the individual users. Each user decides which information is only used for their own analysis or shared with other colleagues via export.

Good communication is the key to good collaboration

E-mail has dominated digital enterprise communications for many years. But there is an even more effective approach. BSCW promotes direct communications to not only increase productivity, but to provide a better overview.

With BSCW, you not only save time and money, but have fun have at the same time!

The chat feature offers you a wide range of possibilities:

A	Create simple messages or fully-formatted texts
	Respond to messages with emojis or bring your message to the attention of other users
	Insert external Internet links
	Refer to internal images, documents or tasks
	Structure your conversations around the context

Audio and video conferences direct in BSCW

Especially in times when flexible work and home office environments are growing in popularity, uncomplicated and location-independent collaboration with colleagues is becoming more important.

Use BSCW to meet up directly in a folder and invite other users to your conference. Thanks to the integration of Jitsi, audio and video conferences can be conducted directly in your browser without installing additional software. The monitor can also be shared at any time with coworkers.

Document management made easy

Working with documents can be tedious and chaotic. BSCW is designed to help you intuitively manage your documents.

Change notifications
Version management and back-up function
Rights management
Document templates
Document release process

Direct Document Editing

Text and HTML documents may be edited directly in your Web browser
Office documents may be edited directly by using the Online-Office Add-On
All types of documents may be edited directly by using their respective local applications and the BSCW Desktop Extension

Increase productivity with the Online-Office Add-On

Create documents directly in BSCW and simultaneously edit them online, together with other users.

Combine your BSCW with Microsoft Office Online, ONLYOFFICE or Collabora Office in order to work together on documents directly in BSCW.

Overview of all appointments – time planning made easy

Group calendars provide you an overview of your team’s meetings and appointments at any time, so that you can stay up-to-speed on upcoming events. Coordinate and invite coworkers to meetings with just a few clicks. All members of a group can view upcoming events. Group calendars can be integrated into your personal calendar as well. If an appointment or meeting is changed, all participants are immediately notified.

Does your own calendar app have a special place in your heart?

Not to worry! The BSCW calendar can be used together with all common calendar programs and apps. That means you can easily integrate group appointments and meetings into your private calendar.

Meeting coordination made easy

Search directly in BSCW to find a suitable day for the next meeting and port the result over to the group calendar. Apart from internal users, external persons can also be invited to confirm their attendance.

Surveys and polls

BSCW Chat offers a flexible way to conduct simple ad-hoc survey via reactions. Note: BSCW Classic offers a comprehensive survey tool in addition.

Individual branding/themes

As a BSCW user, switch between different designs. Enhance folders with their own icons or add custom title bars with images and descriptions to a workspace.

Use BSCW in your preferred design – bright or dark – or create a special theme that matches your corporate identity. Apart from creating your own logo, you can adapt the complete color scheme to your needs.

Many new enhancements

The new map feature is based on Open Street Maps, so that all of the data remains on your server.

Thanks to the new quick search feature, you can promptly find frequently used documents and folders everywhere.
The quick search feature ideally supplements the complex full-text search that you are already familiar with in the BSCW Classic platform.

And of course the BSCW Social user interface was developed so that it optimally adapts to all common end user devices. You can launch BSCW at anytime direct from your PC, smartphone or tablet.

Best of BSCW Classic

Apart from all of these improvements, BSCW Social adopted numerous proven features from the BSCW Classic platform.

That means users continue to have access to the familiar Wikis for assembling knowledge. In addition, document release (workflow), as well as the digital circulation folder, is also offered as part of BSCW Social. You can also activate individual folders for incoming e-mails or give external persons access rights to a folder or document.

The extensive roles and rights management feature was also adopted in its entirety from the BSCW Classic platform. That means you can administer complex user groups and create public areas.