BSCW 4.4 Help Overview Benefits of using BSCW Prerequisites for using BSCW Additional information about BSCW BSCW at a glance The folder page Shared objects in a workspace Personal objects Actions on the current folder or workspace Actions on selected objects Actions on a particular object Operating your own BSCW server What's new in version 4.4? Getting Started Registering as a BSCW user Starting the registration process Choosing your user name Setting your password Logging into your BSCW workspaces Starting a BSCW session Closing a BSCW session Parallel BSCW sessions Choosing the user interface language Your personal profile Configuring your Web browser Changing your password Re-registering with a new password Basic Concepts and Functions The Web-based user interface Header List of entries Shareable objects Document Document under version control Note URL Folder Search folder Calendar Discussion Blog Email message Template folder Website folder Document set Project Flow folder Task Poll Contact list Actions Creating objects Uploading documents Inviting members Actions on objects in a folder Actions on selected objects Actions on a single object Events Displaying event information Event categories Catching up on recent events Subscribing to event notification Setting the default filter for event notification Changing the event filter on the object level Document events Requirements for event maps Using document events Personal objects Clipboard Trash Public space Metadata attributes The info page More Functions Registration and authentication of users Registering an additional email address A note on authentication User preferences Browser specific functions JavaScript and style sheets User interface language Non-JavaScript user interface Using upload helpers Customizing functionality and user interface Levels of proficiency Views on folders Subscribing to event services Creating and managing shared workspaces Creating shared workspaces Positioning a workspace in your folder hierarchy Embedding a workspace in a workspace Membership in a workspace Defining access rights Creating a workspace banner Workspace membership Members' page Accessing information about a workspace member Membership administration Address book Member groups Contact lists Mailing to workspace members and contacts Sending messages Sending BSCW objects Access rights and roles The BSCW role concept Information about current access rights Assignment of roles Defining and re-defining roles Ownership and ownership transfer Allowing anonymous access Publishing a folder Accessing folders anonymously Public portal page for anonymous access Discussions and notes Creating a discussion Adding a note Replying to notes Adding attachments to a note Browsing a discussion Moving and deleting notes Annotating documents and URL objects Blogs Creating blogs and changing blog properties Using blogs Search Finding BSCW objects Finding BSCW documents based on content Finding BSCW documents and folders using tags Searching for a user name or email address Using a Web search service URLs for objects in workspaces BSCW's internal address format Folder path URLs Bookmarks Mobile Device Interface Mobile access Mobile log-in to BSCW Mobile portal Document and Content Management Direct editing of documents Editing text documents Editing MS Office files Editing HTML documents Document functions Resubmitting documents Locking documents Freezing documents Documents under version control Imposing version control Creating a new version Editing version information Version numbers Version state Change description Branching versions Accessing an earlier version Destroying versions Templates and template folders Creating template folders Copying from templates Website folders Creating website folders Creating, editing and setting the home and layout pages Editing pages in website folders Using BSCW elements Using text elements Exporting and publishing website folders Document Generator Basic concepts Document sets Entities Templates Functions Using the Document Generator Communication and Awareness Messaging services Personal communication details Contacting a user Online status display Activity monitoring using JMonitor Requirements Starting JMonitor Using JMonitor Event monitoring using RSS news feeds What is RSS? BSCW RSS news feeds Using BSCW RSS news feeds Calendars, Polls and Communities Calendars Creating an appointment Changing an appointment Deleting an appointment Participating in a virtual meeting Using different views Calendar actions Calendar options Polls Creating and editing polls Voting on polls Restarting polls Viewing and exporting poll results Communities Becoming a community member Creating a community Managing a community Communities as shared mailing lists Hierarchical organization of communities Inviting communities to member groups and vice versa Inviting communities to member groups Inviting member groups to communities Workflow Management Time planning in projects Project folders Bar charts Processes Flow folders Creating and starting flow folders Forwarding flow folders Editing flow folders Status and history of flow folders Tasks and user-defined workflow Creating tasks Viewing tasks Processing tasks Normal course of action Exception handling Task status Task action details Deleting, copying and cutting tasks Task list Task notes User-defined workflows Creating subtasks Linking subtasks to workflows: shared data fields Processing subtasks: what is different from single tasks Access to workflows Editing Tasks Changing specific task attributes Changing the deadline Changing the data field order Import/Export Archiving objects Converting documents Exporting folders and documents via FTP BSCW upload helpers Installation of BSCW Desktop Starting BSCW Desktop Uninstallation of BSCW Desktop Email upload Briefcase Briefcase requirements Working with the briefcase Outlook synchronization System requirements for Outlook synchronization Using Outlook synchronization WebDAV