in the action menu of the document. BSCW lets you upload a local file to a folder as a document on the BSCW server. Popular browsers (e.g. Chrome, Edge, Firefox, Internet Explorer, Opera and Safari) feature a file uploading function per drag & drop: you select a file on your local computer, drag it with your mouse to the BSCW browser window and drop it there by releasing the mouse key. This way, you may also upload several files or complete folder contents.
The document names of the uploaded files are taken from the original files. If the file names don’t comply to the naming rules for BSCW objects with respect to special characters (see note below), the names are corrected automatically.
Apart from drag & drop, you can determine the file to upload in a file selection dialog
•using in the top menu.
Using this method, you can freely choose a document name and also make further specifications (description, tags, and other attributes of the document). You can change all this information after uploading by
•selecting
in the action menu of the document.
Both above actions essentially use the same action form consisting of four sections:
o General: Specification of local file for upload (omitted when changing properties), name, tags and description.
o Document Review (managers only): Definition of a review process for the document that differs from the process valid for the documents of the current folder (see 12.3 Document review).
o Automatic Versioning (managers only): Definition of versioning options for the document that differ from the options valid for the documents of the current folder (see 8.3.6 Automatic versioning).
o Attributes: Specification of metadata attributes for the document.
•In the ‘General’ section, select a file for uploading from your local file system using the [Browse…] button in the ‘Local file’ field. The name of the file selected is automatically copied into the field. The name will be used by BSCW as the document name unless you enter a different name in the ‘Name’ field.
The file extension used to indicate the file type on some platforms should be kept in the document name, because it facilitates the recognition of the file type when the document is downloaded again by other members of the workspace: the BSCW document name is the default local file name!
Note: Starting with BSCW version 5.1,
document and folder names may only use a restricted character set in order to
ensure a better compatibility with the naming conventions of the different
operating systems (e.g. when downloading a BSCW archive). When creating a new
folder, you will be notified of an invalid name (e.g. containing one of the
following characters \ * : ? / < > | "). In this case, you have to correct
the name before you can create the folder.
Invalid names of existing
documents or folders from an older BSCW version are only changed when you
duplicate folders or documents (e.g. by copying) or when your BSCW administrator
arranges for all invalid names to be made valid.
•You may enter freely chosen keywords in the ‘Tags’ field to characterize the new documents. These tags may be used in searches. Several tags are separated by blanks. There is no distinction between upper and lower case in tags.
•In the ‘Description’ field, you may enter a description of the document’s contents or instructions for its use.
•You may provide an assessment of the document’s quality by selecting one
of the ratings offered. You may also rate the document later or change your
rating using
.
BSCW shows all ratings in the document’s info page; the median of all ratings is
shown as an icon in the ‘Rating’ column of the document entry (with only two
ratings, the average rating is taken).
•The correct file type of the document is normally recognized by Web browsers and automatically assigned (default setting). You can also specify the file type yourself by selecting a file type from the menu offered. Should the correct file type not be offered, you can enter the according MIME type (standardized designation of file types on the Internet) manually. The info page of a document shows its MIME type.
Similarly, a possible encoding applied to the file is
detected correctly in most cases. Occasionally you may need to specify the
encoding in the respective field. You may change file type and encoding later
on, using
in the action menu of the document.
•In the section ‘Attributes’, you may specify metadata attributes for the
new document. These attributes may also be used in searches. The
default attributes are arranged in two groups. The first group contains category
and priority; these attributes are indicated in folder listings in which the
document appears, when the respective columns are activated via
in the top menu. The second group of attributes is used for document
classification according to the Dublin Core standard (see 3.9.1 Metadata
profiles); with these attributes you may add further values by clicking on
the add icon 
.
Later on, you may also define your own attributes, which are summarized in a new or changed metadata profile and assigned to the document (for details see 3.9.1 Metadata profiles).
•Hit [OK] to finally upload the new document or to commit the changes you made.
Attention: If you upload a document to a folder, that already contains a document with the same name and the same file type, the existing document is replaced by the document uploaded. To prevent overwriting of a document
•select
in the action menu of the document to set a
(removable) lock.
If a document is under version control it cannot be overwritten by uploading a document with the same name and file type; instead, a new version of the document is created.
Note: When you upload documents to a shared workspace that you do not own, the documents uploaded will belong to the owner of the workspace and not to you, the creator. The disk space used by these documents is added to the disk quota of the workspace owner. When disk space control (‘quota system’) has been activated for your BSCW server, the upload of large documents by members of a workspace may lead to problems for the owner (violation of the disk space limit). Because workspace owners are in general also workspace managers, they can of course destroy large documents, should problems arise. If disk space control is activated for your BSCW server, select in the top menu of your home folder to inspect the disk space used by all objects that you own.