### Contact lists

Contact lists are specialized folders for maintaining contact information about relevant people. Contact lists may be created in arbitrary folders so that you are able to maintain contact information in the context of a certain workspace about persons who are not members of this workspace or not even users of your BSCW server.

You create a new contact list along with contact entries as follows.

• Select File New Contact List in the top menu and enter name and optional description of the contact list. Both may be changed later on.

• Open the new contact list and select File New Contact to create a new contact. Enter the contact information in the ‘Add Contact’ form. You may assign the new contact to one or several categories. All contact details may be changed using Change Properties in the action menu of a contact.

You can also define your own contact categories.

• Select Options Contact List in the top menu of a contact list. In the subsequent form you may [Add] your own categories and [Remove] existing user-defined categories.

Contacts may be imported from, and exported to, local applications like e.g. Microsoft Outlook using the ‘vCard’ format.

• Select File Import (vCard) and upload a vCard file (*.vcf) from your local computer. BSCW has determined the character set of the file automatically from your browser information. You may override the suggested character set by selecting a different one.

• Alternatively, you can upload one or several vCard files via drag & drop using the drag & drop uploader.

• In order to export a single contact as a vCard file, select Send to vCard in the action menu of the contact and store the file on your local computer.

• You can export several contacts at a time as a vCard file by checking the contact entries in the contact list and then clicking in the multi-selection toolbar.

• You can export a whole contact list as a vCard file using File Send to vCard in the top menu.

The export of address information contained in user entries of your address book or arbitrary members’ pages is also possible in vCard format using the same actions.

Note: The import of Microsoft Outlook contacts is only possible if they have first been stored in Outlook as a vCard file (*.vcf).

If you are working on a Windows platform locally, you can synchronize your BSCW contact lists with contact folders in MS Outlook. See 9.8 Outlook synchronization for details.